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Sponsor Manual


Sponsor Manual


This sponsor manual is designed to help you plan a successful exhibition, to avoid any problems and to enjoy a smooth, trouble-free run-up to the event. Please do not hesitate to contact the organising team if you have any queries.

Please ensure you read this manual fully and don't forget to get your completed forms back to the correct suppliers by the stated deadlines.

This manual is not designed to replace our personal service. If you have any questions, require special assistance or any clarification whatsoever, please do not hesitate to contact us.

Have a great event!

Event Dates & Timings 

Wednesday 30 November Thursday 1 December Friday 2 December

11:00 - 14:00 Sponsor Registration & Setup.

Setup from 11am and badge collection from 2pm


14:00 - 15:00 Registration & Networking Hall Opens


15:00 Conference Starts


17:00 - 19:00 Evening Reception


19:00 End of Day 1

07:30 - 08:00 Sponsor Registration & Setup


08:00 - 17:00 Registration & Networking Hall Opens


09:00 Conference Starts


10:30 - 11:00 Networking Coffee Break


12:30 - 13:30 Networking Lunch


15:00 - 15:30 Networking Coffee Break


17.00  End of Day 2


07:30 - 08:00 Sponsor Registration & Setup

08:00 - 13:30 Registration & Networking Hall Opens

09:00 Conference Starts

10:30 - 11:00 Networking Coffee Break


12:30 - 13:30 Networking Lunch


14:30 End of Day 3


14:30 - 15:30 Sponsor Breakdown



Deadline date Item Requirements  
ASAP  Accommodation

We have secured a special room rate for Offshore Technology Africa attendees at The Westin, Cape Town. Please ensure you book your accommodation as soon as possible to avoid any disappointment.

Please use the link below to view the rates and book your accommodation:

ASAP  Company logo Send company logo in an eps format to  
ASAP Company profile

Submit 150 word company profile to be included in the event networking app and website to

ASAP  Freight, shipping & storage    


Advert for event website  If your contract includes an advert, please send the artwork to Sizes are found in the Advert section below.  
ASAP   Register delegate passes Register staff passes. Please see this link to register. Use the code given in the welcome email to register your passes.   
ASAP  Health & Safety Declaration Form Submit Health and Safety declaration form to  


Freight Shipping & Storage 

Deliveries must NOT be made to the venue prior to 08:00 on Tuesday 29 November 2022. Any deliveries that arrive before this date will be refused.   

All sponsors should contact the following company, who have been appointed as the official freight forwarder for the event:-


Exhibition Freighting G.S.M. Ltd.

Daniel Stearman



Telephone: +44 (0)1732 885131


All packages being shipped to the venue and collected must having a shipping label with the information listed below:


Event name: Offshore Technology Africa 2022 

FAO: Leigh-Ann Lyons (The Westin) and Larelle Brown (Clarion Events) 

The Westin Cape Town

Convention Square, Lower Long St, Cape Town, 8000, South Africa

Company name of the sponsor, contact name and telephone number XXX


Please note that all materials must be packed up and collected on the last day of the event (Friday 2 December 2022). Any items not collected will be deemed as waste and a fee will be charged to the sponsor.

Table Top Stand 

If your contact includes a table top stand, your table top stand package will be as follows: 

  • 1 x rectangle table (table measurements: 1,8 m L x 0,45 m W x 0,72m H)
  • 4 x chairs
  • 1 x power socket

You will need to supply your own corporate signage and extension leads.

Please note, table cloths are not provided. If you would like to have a table cloth on your table, please bring one with you or order it through Kathy Page Wood at 

Wi-Fi: Is complimentary throughout the event areas and networking hall.

Should you wish to order audio visual items outside your package, please contact Rayno Schoeman who will be able to assist you at

Meeting Room 

If your contract includes a meeting room, your meeting room package will be as follows:
Meeting room (18 persons)

  • Boardroom set up including a table and chairs for 18 people
  • Power sockets
  • Lights
  • Paper and pens

Should you wish to order any catering, or a screen/audio visual (AV) for your meeting room, please do so by contacting the people below:

Catering - Rayno Schoeman -
Audio Visual – Leigh Ann Lyons -

Space-only stands

Please note space-only stands are not permitted for this event.


The floorplan will be shared with you 1 week before the event starts. 

Advert For Event Website & App

If your contract includes an advert, please supply us with the artworks to Sizes found below:

Location Advert Type Pixels Accepted File Types Maximum File Size
Event Website Banner Ad 728x90 JPG and PNG 40KB


Health & Safety Declaration Form

As a sponsor, you have a legal duty of care for the safety of anyone who may be affected by your activities. ALL sponsors must complete the Compulsory Health and Safety Declaration form and send back to ASAP to confirm you have read the relevant health and safety information. Please note it is the responsibility of each sponsor to make sure that all safety and fire regulations are being respected by its staff and contractors. Please make sure that you complete the Health & Safety form to avoid any delays in accessing the building. 

Please see the Health & Safety Form here

Visa Information

If you require a visa invitation letter, please do ensure you get your registration completed urgently.

Please click here to request a visa invitation letter.

Covid Guidelines 

We're taking all the appropriate measures to ensure that Offshore Technology Africa 2022 is a safe and successful event, and we ask for each and every person’s support and cooperation. Before attending the event, please ensure that you thoroughly read through the COVID guidelines, which are on our website and adhere to the rules. Failure to comply with the rules may result in denied entry to the event.